Email notifications: send selected audit events to the right inbox
VaultPilot can email selected audit events through an SMTP server that the Owner sets up. Each event has its own delivery rule, and one recipient list receives the mail. Every event stays in audit history whether or not it is emailed.
- Set up by
- Owner
- Delivery rules
- Immediate, cooldown, or threshold
- Test sends
- To a separate test recipient
Connection and recipients on two screens
Server settings > SMTP holds the host, port, sender, TLS or STARTTLS choice, and authentication. The Notifications screen holds the recipient list and the event rules. Owner, Admin, and Auditor can open Notifications, but only the Owner can change or save it.
Three delivery rules
Selecting an event does not mean one email for every occurrence. Each row states its own rule. Depending on the event, repeats are grouped by actor or by actor and target together.
What a test send tells you
Send test uses the current form values, even unsaved ones, and needs a separate test recipient. A success notice means the SMTP server accepted that address. It says nothing about the inbox, quarantine, or the reader, so check those with your mail team.
When SMTP is off
Turning SMTP off stops email but keeps the connection details, audit records, and in-app notifications. Email candidates created while it is off are deleted from the outbox and are not sent when you turn it back on. The outbox retries temporary failures a set number of times.
Share packages by SMTP
The Sharing screen can use the same SMTP server to send one recipient an external package, the decrypter ZIP, and short instructions. The share passphrase is never attached, so send it through another channel. On its way the package passes through the VaultPilot server and the SMTP service, and its content is capped at 12 MiB.
Limits to know
Step-by-step checks
Read more in the guides: Notifications screen, Server settings screen, Server system settings, Sharing screen
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